Do you think they should ?

Function

It is suggested that meeting minutes are distributed to everyone that was in the meeting as soon as possible, so that questions can be raised and any necessary changes to the minutes can be made. Any changes must be made with the approval of everyone that was in attendance.

Once the minutes are agreed to, each meeting attendee signs off on the minutes to make them an official representation at what was covered at the meeting.

Types

The format of meeting minutes depends on what type of meeting is being held. An informal meeting should concentrate on capturing accurate and complete minutes, but the format of those minutes is not governed by any template or rules.

Formal meeting minutes, such as the annual shareholders meeting, are done by rules laid out in the company guidelines. The formal meeting minutes follow a strict set of guidelines that must be followed before the final minutes can be accepted.

Considerations

It is often a good idea to make sure that the meeting minute taker is someone that will not be participating actively in the meeting. The accuracy of meeting minutes is critically important, and it can be difficult for someone who is trying to participate in the meeting to take accurate and complete minutes.

Effects

Meeting minutes are meant to be unbiased and accurate recordings of the events that took place in a meeting. Prior to adjourning a meeting, the recorder of the minutes must confirm all of the information they have taken for the meeting and they must ask any questions needed to clarify something that may have been said. The job of the minute taker is not to interpret what is said, their job is to accurately record what was said.